Set-up, Sunday morning: 6:00am - 9:00am
Show Hours: 9:00am - 3:00pm
DuPage County Fairgrounds
2015 Manchester Road
Wheaton, IL 60187
(For reference, the closest intersection is County Farm Road and Manchester Road in Wheaton, lL.).
Exhibit Space Terms and Conditions
Table Reservations: Tables may be reserved either by using the Permanent Table Plan or on a per show basis. Priority is given to people who reserve tables under the Permanent Table Plan. A Permanent Table reservation will allow an exhibitor to keep the same table location for the entire year. Per show reservations are only accepted if tables are available. Based on current availability, all show reservations are somewhat limited.
Table Pricing: All tables are 30" x 8' in size. Prices are based on location, date of signup, and table reservation (Permanent or per show). Please refer to the chart on the reverse side for pricing. Each reservation includes 2 exhibitor passes for the first confirmed table, and 1 pass for each table after that, up to a maximum of six passes per show. Extra passes can be purchased at $10.00 each.
Table Payments: All tables must be paid for when the reservation is made, or to be guaranteed to a Visa, MasterCard, Discover, or American Express to be confirmed. If tables are guaranteed to a credit card, they must be paid for by 3:00 PM the day of the show by cash or check. Tables not paid by 3:00 PM will be assessed a $5.00 per table late fee which will be charged along with your table fee to your credit card. A $25.00 return check fee will be added to all returned checks.
Outdoor Space: Outdoor selling space is available on a non-reserved basis at the Fairgrounds only. Cost for an Outdoor Seller's Permit is $45.00 and is not refundable. Cost of permit does NOT include tables, chairs, electric, or entry to show. Credit will be given for one (1) Exhibitor Gate admission ticket per Seller's Permit. Exhibitor passes can be purchased in advance for $10.00 each.
Acceptable Merchandise: Train, collectible toy, and family oriented hobby merchandise is acceptable. Non hobby related or non wholesome merchandise is not accepted. Final determination of acceptability shall be determined by Train Show Inc.’s on site manager's. Dealer may not sell raffle tickets or offer games of chance. Dealer agrees to mark reproductions, repainted, and restored items as well as items with major reproduction parts. Dealer agrees to give a receipt when requested by a purchaser. This receipt must include the terms of the sale.
Table Location: Permanent Table reservations will be given reference in table location. The ONLY WAY to have a guaranteed location is to sign up using the Permanent Table Program. Month to month reservations will be subject to availability. Exhibitors in either the Exposition (1), Home Economics (2 & 3), or in the Science (4) buildings MUST stay fully set up until 3:00 PM. Exhibitors in the Fair Cafe (5) building may leave anytime after paying for their exhibit space. Failure to stay fully set up until the assigned time will result in you being excluded from future shows, loss of discounts, and/or a $100.00 per table penalty.
Refunds: Tables are not refundable once a reservation has been confirmed. Tables not occupied by 9:00 AM will be considered NO-SHOWS, will be re-sold, and no refund given.
Sales Tax: Each exhibitor is responsible for charging and remitting sales tax to the State of Illinois Department of Revenue.
Services: Exhibitors are responsible for their own parking, lodging, security, and other expenses. Electricity is available at $15.00 per drop. The Great Midwest Train Show and Train Show, Inc. are not responsible for any loss or damage to an exhibitor's property at the show. Each exhibitor agrees to hold harmless the Great Midwest Train Show, Train Show, Inc., its contractors, and the DuPage County Fairgrounds for any and all actions that may occur involving the show. Each exhibitor agrees to indemnify Train Show, Inc. for any and all liability that may be caused or related to his or her participation under this agreement. Each exhibitor further acknowledges and agrees that Train Show, Inc. may cancel any show and refund all prepaid money and that information provided here is subject to change by Train Show, Inc. at any time.